Spotted recognise that personal privacy is an important issue, and we support the protection of internet privacy as required by UK legislation.

This statement explains what types of personal information will be gathered when you visit this website and how this information will be used. Please note that although this website provides links to other websites, this policy only applies to our own webpages.

When you register with Spotted, we collect some personal data

Personal information is neither captured nor stored through this website without the prior consent of users. Where personal information is captured (e.g. through web forms for enquiries, etc.), the user will be informed as to what information is being captured and why. Any personal information that you provide to us will be used only for the purpose stated at the time we request it. We will not sell, license or trade your personal information to others. We do not provide your personal information to other organisations.

In addition, some parts of the website require authentication with the use of cookies for security purposes. These cookies are not used to capture or store personal information for any purpose other than to authenticate the user and are deleted as soon as a session is terminated.

Finally, information about the pages visited are stored for statistical analysis purposes only.

The information you have provided is subject to the General Data Protection Regulation (GDPR). By using our services, you consent to us or, any company associated with us, for processing, both manually and by electronic means, your personal data for the purposes of providing these services.

What information is being collected? Why is it being collected?

In order to gain castings and work we need your name, or your child’s name, your contact details and photos.

In order to licence your child for modelling / acting work, we need personal information such as address, school details, and details of previous work.

We do not ask for any personal information we do not need and we do not give anyone access to your information, who is not a direct client / casting director, your licencing authority, employed by us or providing an external service such as IT provision.

Who is collecting the data?

You may be assured that Spotted, our third-party providers and all companies who book with us, will treat all personal data and sensitive personal data as confidential and will not process it other than for a legitimate purpose.  If at any time you wish us or any company associated with us to cease processing your personal data or sensitive personal data*, please contact Jenny Henwood on

How is data collected?

On applying for Spotted representation all the information you provide to us is the total information we initially require to search for castings and bookings. This information is added to our computer database to match you to direct model and casting director briefs, we also use this information provided to create your child’s model card and apply for the licence you require when taking part in any performance.

Who will your data be shared with?

We only share or discuss information you have provided to us with our direct clients / casting directors and your local licencing authority.  We may, from time to time, use your model cards to send to potential new clients or for non-specific briefs.   

On achieving a casting or booking we share pictures and first names on our social media.  We are happy for you to opt out of this, please let us know.

We will take reasonable steps to ensure the privacy of your information.  Measures are also taken to safeguard your information against unauthorised or unlawful processing and accidental loss, destruction or damage of the data.

How will it be used?

Steps will be taken to ensure that the information is accurate, kept up to date and not kept for longer than necessary.  Anyone not accepted to Spotted will have all application data immediately deleted. Accepted model/actor data will remain on our database for their entire contract. 

If you leave Spotted during your contract or your contract with Spotted is not renewed or terminated the details will remain on our system for 2 years after this date before being permanently deleted from our database. If it is important your data is removed before that time, please contact Jenny Henwood on the contact details above.

At any point we can withdraw this consent and remove all your personal information.  Subject to certain exceptions, you are entitled to have access to your personal and sensitive* personal data held by us.

If you need to make a complaint about data protection, please contact the Information Commissioners Office on 0303 123 1113.

*Sensitive personal data, is information as to your physical or mental health or condition; the committing or alleged committing of any offence by you; any proceedings for an offence committed or alleged to have been committed by you, including the outcome or sentence in such proceedings; your political opinions; religious or similar beliefs; sexual life; or your membership of a Trade Union

Security of your personal information

We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information. Data transmission over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet.

You are responsible for keeping your password and user details confidential. We will not ask you for your password (except when you log in to this website).

Policy amendments

We may update this privacy policy from time-to-time by posting a new version on our website. You should check this page occasionally to ensure you are happy with any changes. We may also notify you of changes to our privacy policy by email.

Your rights

You may instruct us to provide you with any personal information we hold about you.

Provision of such information will be subject to:

the supply of appropriate evidence of your identity (for this purpose, we will usually accept a photocopy of your passport certified by a solicitor or bank plus an original copy of a utility bill showing your current address).

We may withhold such personal information to the extent permitted by law.

You may instruct us not to process your personal information for marketing purposes, by sending an email to us. In practice, you will usually either expressly agree in advance to our use of your personal information for marketing purposes, or we will provide you with an opportunity to opt-out of the use of your personal information for marketing purposes.

Third party websites

The website contains links to other websites. We are not responsible for the privacy policies or practices of third-party websites.

Updating information

Please let us know if the personal information which we hold about you needs to be corrected or updated.


If you have any questions about this privacy policy or our treatment of your personal information, please write to us by email to

Data controller

The data controller responsible for information collected on this website is Jenny Henwood.